Cloud print management, part of the digital transformation

Monday, 10th September, 2018

Read what our Solutions Consultant Nick Taylor has to say about cloud print management being part of the digital tranformation

Cloud-based software as a service (SaaS) has been part of the new wave that’s transforming the way we design and manage our workspace – you only need to look at Microsoft’s success with Office 365 and SharePoint.

Therefore, the days when avoiding the cloud was a defensible position for a business are gone.  Taking advantage of the cloud, organisations not only gain its direct benefits but are also better able to leverage other new technologies and become more efficient and innovative.

Printing is one of the most basic business processes that can be simplified with cloud computing technology. The marriage of cloud and SaaS allows organisations of any size to print and manage print with greater convenience, more robustness and efficiency at a lower cost.

Any print management solution that a company adopts should have the future office very much in mind.  At the very least, businesses should be looking at a solution that is flexible and adaptable to modern needs.   Cloud-based offerings are a way of meeting those evolving needs.

Despite all this Print Management Solution (PMS) providers are still living in the past by holding out on adopting the cloud.  Here at AIT we recently demonstrated One Q to one of the world’s leading printer and photocopier manufacturers.  They explained when they approached the market leading PMS providers where the network infrastructure required non-conformal, creative thinking they were still heavily reliant on the traditional on-premise software installed locally on a company's own computers and servers.

Interestingly they also expressed how impressed they were with One Q and how perfectly it filled a gap in the market.  They went on to clarify that One Q was the only vendor independent PMS they’d seen that was truly totally cloud-based, performed as well as the market leading PMS software and had all the functionality you would expect.

The difference in the cloud with One Q

  • Flexible and agile solution that is easily deployed
  • One platform
  • Significant reduction in hardware investment and a reduction in software requirements
  • Reduction in power consumption and CO2 emission
  • Reduction of administration costs
  • More flexible and scalable IT infrastructure
  • Improved centralised control
  • Better performance
  • Multi-tenancy
  • Fewer calls from users and therefore less Helpdesk support required
  • Vendor independent
  • Easy deployment of upgrades, security patches are included
  • High-End Security from Host Server Centre
  • Inbuilt security from the high-end network structure and end to end SSL encryption
  • 3rd party Certificate (GlobalSign)
  • Reduced WAN traffic

One Q, true SaaS Print Management

If the adoption of PMS is to continue to grow across enterprise and SME markets then more enhanced value, efficiencies and productivity must be offered.  Customers are now considering adding workflow solutions to improve their current service and are looking to move traditional and basic print services to PMS.  This will only be possible if the use of cloud-based solutions increases.

This will allow SMEs, in particular, to use MPS to reduce capital expenditure and improve cash flow and avoid the daunting cost of buying a fleet of devices and there is a recognition that it puts them “in a better position to manage print budgets, as it can provide long-term visibility of expenses and reduce the likeliness of hidden costs”.

The SaaS model is becoming increasingly important for organisations as they try to get control over the cost of print.  Trying to manage a complex print service can be a real drain for businesses, the Saas model helps ease the burden on IT staff and resource so they can be deployed for more valuable tasks.

If you want to find out more about One Q visit the cloud print management page of our website here or download our brochure.  Alternatively call us on 0113 273 0300.